Time Management Tricks

Too often it seems like a day, then a week, then a month, and so on flies by. If you are like me and serving in ministry it can seem as if there are not enough hours in a day to figure out how to get everything done and still have time for yourself.

I am not time management specialist, I am still learning how to do this effectively. But along the way I have picked up some tools and resources that have greatly benefited me, my relationships, my marriage, the ministry I work in, and ultimately my relationship with God. Some of these ideas have been around for a while, some have been given to me by men and women who have served decades longer than I, and others are my own thoughts.

Take these as you will, knowing that all do not have to apply to your life, these aren't some magical fix all, but they are here to be shared and utilized as an encouragement.


1. Make time for Jesus 

*This should seem like a non-issue for those of us serving in ministry. We espouse this principle on a weekly basis to those we minister too, but let's be honest, sometimes that snooze button is all too handy. Some weeks it is easy to say "I study the Word...I prepared my lesson." Other times we just get distracted. But how can we effectively manage our lives if we have no guiding principles or truth. Christ offers many examples of time management and shows us what is important, but if we do not readily and daily engage with the Word our time will be for naught.

2. Be protective of you time

*This is something I learned very quickly in ministry. I started off serving in a small church in a small town (a mile and a half squared) as the only pastor. Being young and full of energy I began to do whatever I could to serve the church. I was regularly putting in 40-50 hours a week meeting with people, crafting Bible studies, creating new member classes, counseling parishioners, engaging in local outreaches, meeting with pastors, oh and did I mention I was only part time and held a full time job down as well? This lasted for about a year until I went to the elders and explained I needed help, that I couldn't do it all. Their response: Why didn't you say so sooner? The reality is that we cannot do everything on our own, and we must be protective of our time. Time to relax, decompress, to process, to enjoy life. If we don't we will burn out, become bitter and resentful, and maybe walk away from ministry. It took me a year of healing and recharging from my first church before I even considered ministry again.

3. Have regular office hours

*For some this is a no brainer because your church requires it, for others your hours may be more flexible. But having set hours in the office allows for meetings to happen, parishioners to drop by, purposeful planning to take place, and for your congregants to see you at work. Sure the local coffee shop is a better place for you to get work done for so many reasons (like your pastoral discount, or the wifi that actually works) but being at your place of employment is huge because this is where people expect you to be. Our team has a monthly whiteboard calendar that we all put our hours on and mark where we will be. This has helped so much in keeping us all on the same page and knowing where we can find people if needed.

4. Be protective of your family

*This is one I have to be constantly reminded of. So often on date night my phone will buzz with a text from someone, and I am ready to respond at the drop of the hat. But my wife will often remind me that "It is date night, I am your priority." Its true. Date night is our time. It isn't to be interrupted or removed. Rather it is to be protected and revered, because our marriage comes before our ministry. Our families come before our ministries. Because these are to be a representation to our ministries of what God is doing in our lives. If we cannot be protective of the things God has given us charge of, how then can we lead a church or ministry? A good couple of things to do on date nights, family nights, or vacations:
~Put your phone on airplane mode or do not disturb.
~Set up auto-replies for your email and phone.
~Turn off your cellular devices.
~Don't check your email or social media.

5. Find out what helps you to decompress

*This may sound easy, but this is hard for some people. It is difficult to find what helps you process and think through the day or week. For me I like to cook, clean, write, make candles, or watch COPS. I know it is a weird conglomerate of things. But all of them help me to decompress. Cleaning, cooking, and COPS helps me to just zone out and relax because they are fairly mindless things for me to do or watch. Writing and candle making helps me to process and think. This is necessary in any job, but especially ministry. We need to think through what we are doing, why we did it, and not get caught up on the mistakes but rejoice in the victories and what God is doing.

6. Create a Google calendar

*This sounds simple enough, but in the busyness of life sometimes we fail to communicate to those in our lives that we should be communicating with (like our families). I realized this roughly a year into my current ministry position when I proudly declared to my wife that I had to work all day on a Saturday for a ministry event the Thursday before. She was shocked and bewildered that she didn't know and further that I hadn't told her. So from that point on we created a shared calendar on Google where it has everything that is happening. On my end I input all my meetings, work schedules, activities, vacations, retreats. You name it I put it there because I know I will forget. My wife inputs her work schedules and important dates like vacations, birthdays, trips, etc. The point is with us working together we don't miss much anymore and we are both on the same page.

7. Have an unplugged night

*Have you noticed how technology has taken away interpersonal communication? Just people watch the next time you're at a restaurant or maybe even around your own dinner table. Count how many people are on their phones versus how many are having an actual conversation. Our current society dictates that the majority of our conversations happen through a cellular device and as such our ability to actually engage and maintain relationships is faltering. My wife and I have started to run with the idea of what we call "unplugged nights." Too often we found ourselves sitting around the television while eating dinner instead of communicating. And more often than not we would do so with our phones in our hands. So we said "enough is enough" and turned one day a week into an evening where we do not use our phones unless for an emergency, we don't check email or social media, and we do not watch television or movies. Instead we read together, we play games, go for walks, or just have conversations. For some people this may be a once a week thing, or it could be monthly, but I would definitely encourage these times!

8. Take a recharge day

*I had never heard of a recharge day until I started working at my current job. What they are is once a month we are allowed to take a paid work day to physically, mentally, and spiritually recharge. We aren't supposed to do office work or meet with people, instead we are to do whatever we need to be recharged. For different people it will look differently. In my case, I retreat to my favorite coffee shop and get a nice French Press and read different books or write. This helps me reconnect and strengthen my relationship with God. Other people on our team recharge by spending time with their kids and spouse. Still others go and read ancient church history and theology books that go over my head. All this in the name of recharging our lives to better serve the people God has called us to.

9. Prioritize

*So often our days can seem to be overwhelming. The amount of work that must be completed is daunting. Many of us take work home after hours and on weekends. The truth is that this will mentality deflate you and will lead to burnout, stress, anxiety, and performance based self-worth. This is not healthy, so we must prioritize what is important. I suggest making two lists, one of work priorities, and one of your life priorities. For the first categorize what needs to be done soon and work that out and then focus on what is further out. When it comes to the second list prioritize what is important and what should have the majority of your time. Share this with your spouse, or someone close to you, and have them honestly answer if your life reflects this.

With all of these suggestions a lot of them can be dependent upon your workplace and those who are in leadership over you. You could try to make changes but ultimately they may rebuff your suggestions and attempts. So what then? Are we to simply exist in a burdensome world where work and the stress of life are destroying us? The answer is a resounding no! We must always find our worth and value within the love and redemption of Christ. When work becomes too much to bear, when life gives you lemons, when you have just had enough, hit the pause button. Step back, reassess where you are at, check your spiritual walk, and if need be make a decision. Take a vacation, perhaps speak to your boss about what is going on, maybe look for a new job, make sure your heart is in the right place. The long and short of this post is make sure you are being cared for spiritually, physically, and emotionally. When your priorities flow out your relationship with Jesus then you see what is important and what can be cut back, so that you can feel more at peace with life and all it throws at you.

What to do when you are frustrated by your employment and/or ministry

**Disclaimer: The following has nothing to do with my current employment or my current feelings toward it. This is simply a piece designed to help those who are struggling in their work and ministry contexts as I know there are times we all question why we are doing what we are doing. With that said, I have been there, I have had feelings of inadequacy, wanting to walk away, and feeling like I needed a change of scenery. I am hoping that offering some advice, encouragement, and personal insight may help those around me.**

Your boss walks into your office Tuesday morning, sits down and tells you that your department met your quota and beat out every other department, but he is downsizing yours due to budgetary reasons. Oh and by the way he expects you to maintain your quota in the same time frame you just met.

Your senior pastor meets you as you are setting up for programming and seemingly off the cuff states "You and I don't appear to be on the same mission together...we need to fix that. Oh and how did last night go?"

You just successfully ran your organization's biggest fundraiser and netted them the largest amount of donations they have ever had. Some of your fellow employees walk over after the evening has ended and all they can do is complain about the service, food, pleading for money, and how you should have chosen a different career path.

You work in a male-dominated office where you are never taken seriously. Jokes are constantly made about how you should handle all the office parties because you're a woman and know about cooking and decorating. Every time you suggest something that could improve your work environment or the entire company you are given the proverbial pat on the head and told to let the men handle the real work.

The elder board calls you in for an emergency meeting. You show up thinking you are ready for anything, but then they look at you and say, "Well, you have done a good job here. But your ministry costs a lot of money, money we don't have...so we are going to have to let you go." What are you going to tell your wife and kids?

Many of us have had experiences just like these or very similar to them. Some of you reading this may be walking through these circumstances right now, and perhaps you found yourself yelling in affirmation, "That's me!" I get it. Work or ministry is hard at times and it drains you. I totally get it.

My ministry is my career. I love what I do. I am passionate about it. And to be frank: I have been hurt a lot in ministry. I have also been hurt in careers outside of ministry. I have been let go, I have been criticized for how I ran my team, I have had to fire people because I was told to, I have been told maybe ministry isn't my calling, I have been told I work for Satan. I don't offer these as a way of saying, "Look, I have weathered the storm why can't you?" I offer this to say, "I get it." I understand. I have walked through garbage in my jobs and career as well. I simply want to offer you some reflective reasons for why this happens, and some means to cope. Neither will be exhaustive, but my hope is to encourage you, any of you, who are reading this and feeling spent, hurt, forgotten, or marginalized.

So why does this happen? Before we get into this I would ask that we lay aside all default defenses. Yes, your boss could be the reason. They could just be a horrible person who hates life, teddy bears, and small children. Yes, your work environment could be dismal. The roof leaks, the trash is never emptied, and your co-worker smells. And yes, your job is just a job. You don't want to be there, they don't want you there, and to be honest you are looking elsewhere. I get it. There a lot of circumstances, but I want to look inward, at ourselves. Often times we tend to blame the problem and refuse to look at ourselves. I am not looking to blame, I am simply saying let's take a look at our own hearts and motivations before we do.

Looking inward is more often than not a frustrating and discouraging activity as we see faults, inconsistencies, and sin. It is when we do this that too often we beat ourselves up because we see glaring areas that must be fixed, but my hope is that as we work through these areas we do not become self-deprecating but instead look at this with hope, resiliency, and a desire for change. Again, there are many areas in which we could struggle but I believe these four are the key areas for many of us.

• Selfishness
• Often times we place value on our job, our desk, our way of doing things, our methodology, our teaching, our skill set, our ministry...our, our, our! Now here is the thing: what gives you the right to have ownership over anything you do? Your desk was probably there before you started working. That ministry can and will continue without you. Your skills are yours but other people have skills and knowledge as well. The problem is we are told that we deserve something, actually everything, that we want and so we pursue everything as if it is already ours. But the crazy thing is nothing is yours. The Bible says in Psalm 24 that the entire earth is the Lord's. Not ours. When we continue with the notion that the items of this world are ours we become selfish, resentful, and indigent with change and new ideas or systems. That is our problem. That is our heart, our sinful nature, grasping and pulling at us telling us that we deserve everything when the truth is we deserve nothing but are given everything. 
• Pride
• Pride is a natural progression from selfishness, but I believe that it is more dangerous. Pride is coupled with arrogance, a critical attitude, and a judgmental spirit that can be disastrous to the workplace, co-workers, relationships, families, and yourself. Now some may jump up and champion that they take pride in their work because they were raised to work hard and this is America! We are proud of our work ethic. And to that I would say good, be proud of it. But where is that pride truly rooted? Is it in yourself, your accomplishments, your work ethic, your neat desk area, your ministry, the growth you brought to your program, the way you lead and teach? Or is it rooted in Christ? When you are proud of your work do you say, "I am proud because God has given me this work ethic, this job, this paycheck, this team, this ministry"? Do you call everything yours or do you thank God that He and He alone has allowed you to step into this career and work for Him, to give Him glory? These are hard questions and I would encourage you to ask them of yourself. 
• Lack of direction and communication
• I am not talking about direction given from a superior. I am talking about how we sometimes show up to just get our job done and do not offer to do anything more, we are content to just meander along without any desire to grow, we simply maintain. This is not okay. Doing this does a disservice to others because it shows a lack of accountability. We are saying that we do not have the capability to think for ourselves and instead pass the blame to someone else. He/she never told me to do this. I never knew I couldn't put staples in the coffee maker. How was I supposed to know metal in the microwave would cause it to blow up? This is our mentality because we are rooted in sin. We started doing this at the beginning of time! We pass the blame and hope for the best because we are too stubborn and selfish to ask for direction! If we simply communicated and asked for help so many problems would cease to exist and we could potentially thrive in our careers and ministries.

Now I know this post is getting long but please bear with me. I would love to offer some ways to help you cope with your work environment if it is truly a struggle to be there. Because let's be honest, sometimes the workplace won't get better. You may be doing everything you can to please God and your boss (no they aren't the same regardless of what they tell you) and it still is a horrible place to be. So let me offer these thoughts:

• Pray
• Do this a lot! Sometimes in hard times and dismal work environments we forget to do that. If you have a nasty boss pray for them. Pray for that "lazy" co-worker. Pray for the janitor who never empties your trash. Pray. You do not know what is going on in that person's life that could make them the way they are. So ask God to help you see them as He does: His child that He lovingly created and hopes to have a relationship with.
• Talk to someone
• Go and find someone who is older and wiser than you and seek direction. One of the greatest benefits in my life is having mentors speak into it. These people have helped me grow, called me on my inconsistencies and shortcomings, and have challenge me to be a better man, employee, and servant of God. They also listen and will have your back. If you need help finding someone, ask me and I will give some clarifying ways to do so.
• Communicate with your boss
• If your work sucks, have you talked to your boss? Have you expressed your dissatisfaction? Have you done so respectfully, without having your frustrations come through, your blood boil, or going with preconceived notions? All of those will contribute to poor communication and lack of results. Go honestly and with a clear head. Share what is going on, ask for change, and be willing to meet halfway or even two-thirds. 
• Take a break
• Sometimes you need a vacation. Time to recharge your batteries. Take it! If you are frustrated and upset, now is the time.
• Ask yourself some questions
• Is this the right job for you? What makes this place difficult for you? Why do you stay? Are you contributing to your own frustrations? What would your ideal job look like? Does that job exist? Being honest with yourself and asking hard questions will hopefully bring about some resolve to the situation.
• Do not take your anger and frustration home
• If you are married, have a family, have roommates, trust me they know when you have had a bad day. They know when work is bad, your boss yelled at you, etc. But you do not have to treat them like they are part of the problem. They care about you and only want the best. We need to learn to share our hurts, problems, and issues without getting on them for what happened at work. 
• Look to how Jesus handled conflict
• Jesus spoke into the situations calmly, with authority, and with respect. If things got heated (like when they tried to kill Him), He moved on. When people were obnoxious (disciples and Pharisees), He spoke to them in a way to teach them and make them better. Maybe Jesus knew a thing or two about leadership?
• Write a verbatim
• Most of you probably have no idea what this is, which is fine, I didn't either until a year or so ago. A verbatim is a paper that you write about a conflict you are in. You write down everything that happened verbatim in a script form (Nick: blah blah, Tom: blab blab, etc.). Then you ask probing questions afterward and answer them. What could I have done differently, how did this make me feel, what did I do to contribute to the situation, how did I help the other person, what were all potential outcomes of the situation, how did I respond, how did the other people respond, what could I have done better, how can I fix the situation?

I am no workplace specialist. I do not claim to have all the answers. My desire is that this offers you some hope and encouragement.

What if?

I have been thinking a lot lately about a lot of things. And as this blog has become a platform for my musings, please allow me the opportunity to put some questions out there that are meant to spur reflection, inward thinking, outward reaction, open and honest dialogue, and hopefully change. Please know that the following does not represent anyone or any church in particular, but is a broad grasp at a bigger issue facing the church in North America today. Understand that this is not some rant against Christians or churches or denominations, but simply meant to cause us as believers in Jesus to rethink what we are doing, and then ask ourselves are we being effective for the Kingdom of Christ and are we representing Jesus in a manner He would be proud of?

What if.....

We got rid of denominations?
Now bear with me for a moment. I know many of us, although we won't say it out loud, will live and die by our denominational dogmas and orthodoxy, our church's potato salad, and the worship style we have. But is it truly worth it? What would happen if churches began to remove whatever rifts cause them to become an island or a cluster of islands within a denomination and instead began to passionately pursue bringing Jesus into their towns, cities, states, and countries by having a united front? Is that too much to ask? Is it that too hard for us to lay aside differences on theology or dogma to embrace growing the kingdom? What is the worst that could happen if churches united to spread God's Word? Revival? I am not asking us to neglect doctrine or the core tenants of our faith, but instead to admit and understand that there will be differences and as long as those do not contradict the Bible, why can't we lay them aside for the greater mission: growing the kingdom of God?

We embraced sinners?
What if instead of turning up our noses to gay marriage and cringing when a man introduces us to his husband, we instead welcome them into the church just as they are? I know I took on another inflammatory issue within the midst of this statement, but it proves my point! We as Christians have done a stellar job at ostracizing different communities since the foundation of the church. Be it the Greeks in the New Testament, the Muslims during the Crusades, the doctors who performed abortions and the women who received them during the 90's, or the LGBT lifestyle that has become part of our current culture, the church has done a great job at pushing people away. Is that what we want to be known for? Do we want to be known as body of the Christ that loves and ministers to sinners like Jesus did, or do we simply want to become the Pharisaical church that people walk away from? What if we welcomed those who are struggling? What if we loved sinners instead of judging them? What if like Jesus did we hung out with the sinners and tax collectors? Would that be such a bad thing?

What if churches became a safe haven again?
There I go asking a question that immediately riles peoples' feathers. I am right there with you. I immediately want to cry foul on this and proclaim that my church, yes I attach undue ownership to what is rightly God's, is a safe haven for all people! Broken or otherwise, come as you are, love the sinner hate the sin. But let's be honest here...churches as whole suck at this! We ostracize people, we gossip, we break trust, we form cliques, we become elitists. Many of you would say "Now Nick the church is made up of broken people, and we are all still sinners. No church is perfect" but I would reply "Why not?! Why aren't we striving for perfection? Why do we throw up that answer as if it excuses us from loving the way Jesus loved?" Churches were meant to be a place where people could gather free of shame and guilt, free from the gossip and drama that plagued their lives, and free to come as they are before their loving Father who gave His Son so we could shed this sinful shell we call a body! But what if we became a place that the widows, the poor, the fatherless, the childless, the broken, the convicts, the outcasts, the "bigger" sinners could come and be cared for? What if the church again became a church where everyone gave of themselves so all could be loved and cared for? What if people no longer had to fear being pointed at or talked about during or after a service or counseling session? Maybe the church would grow...maybe people would see Christ and Christians differently. Maybe, just maybe, revival would once again take this land!

What if? Just what if? What if the church in America began to change? Would it be all that bad? Are we so stuck in our ways that we have forgotten our true calling as the Bride of Christ? Are we so caught up in making rules and guidelines and calling out others, that we have become spiritually blind to the greater issue at hand just like the Pharisees of old?

Like I said, I know that this is a post that will rile some of us up. I know it can be cringe worthy, but my hope in this is to help us as believers think through how we are ministering to others, and how we can better serve our Lord and Savior. So I ask you...

What if?